Records management technicians | Intuit Computer Classes

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Malviya Nagar

Records Management Technicians are responsible for the systematic management of records and information within various organizations. Their primary role is to ensure that records are accurately classified, stored, and retrieved according to established guidelines and regulations. Key responsibilities include:

Implementing Records Systems: Setting up and maintaining systems for the collection, classification, retrieval, and retention of records, documents, and images.
Data Management: Classifying, coding, cross-referencing, logging, and storing records in both electronic and physical formats.
Document Retrieval and Reporting: Operating information retrieval systems to extract records as requested, compiling statistics, and generating reports on records management activities.
Compliance and Security: Ensuring adherence to legal requirements regarding data privacy and security, including maintaining access control lists for classified documents.
Lifecycle Management: Managing the lifecycle of records from creation to disposal, including implementing retention schedules and overseeing the destruction of obsolete records.

Work Environment

Records Management Technicians typically work in controlled office environments across various sectors, including healthcare, government, finance, and education. The work is primarily indoor and involves minimal physical demands. They usually work full-time hours (35-40 hours per week) with a structured schedule.

How to Become Records management technicians -

To pursue a career as a Records Management Technician, follow these steps:

Education: Obtain a post-secondary diploma in records management, library studies, or a related field. Programs typically last two to three years.
Gain Experience: Seek internships or entry-level positions in records management or administrative roles to build relevant experience.
Develop Skills: Focus on key competencies such as:
- Strong organizational skills
- Attention to detail
- Proficiency in information retrieval systems and software
- Excellent written and verbal communication skills
- Analytical thinking for data management
Certification (Optional): While certification is not mandatory in many regions, obtaining credentials from recognized organizations can enhance job prospects.

Networking: Join professional associations related to records management to connect with industry professionals and stay updated on best practices.

Career Progression

Records Management Technicians can advance to supervisory roles or specialized positions within the field. Opportunities for advancement may include roles such as Records Manager or Information Governance Specialist. Additional training or experience can facilitate upward mobility within organizations.

Salary Overview

In India, salaries vary widely based on experience and location; recent estimates suggest an average of ₹18.7 lakhs per year for skilled professionals in this field[23].

Future Outlook

The job outlook for Records Management Technicians is positive due to ongoing demand for skilled professionals who can manage increasing volumes of data across various sectors. Employment growth is expected as organizations continue to prioritize effective information governance practices. The projected growth rate is moderate over the next few years due to retirements and new positions arising from expanding operations[4][32].

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